1.1 COPRI Governing Board President Doug Sethness, Jr. called the meeting to order at 8:00 a.m. on Saturday, October 21. The meeting was held in a meeting room at the Sheraton Seattle Hotel and Towers in Seattle, WA. This meeting was the first official meeting of the new Coasts, Oceans, Ports, and Rivers Institute (COPRI), and was held in conjunction with the ASCE National Convention.

1.2 COPRI Governing Board (CGB), Council, and ASCE staff listed below participated in this meeting. The Council members include the Chairs of all the administrative and technical committees. The Awards Committee Chair position is temporarily vacant (see below). Appendix A contains a listing of phone numbers and E-mail addresses for the CGB and the Council members.

• E. Douglas Sethness, Jr., President

• Michael J. Briggs, Secretary
• Vacant, Treasurer

• Stephen A. Curtis, Ports Past-Chair
• Charlie Calhoun (for Robert Pietrowsky), Waterways Chair
• Tony Dalrymple (for Robert Dean), Coastal Engineering Research Council Chair
• Zeki Demirbilek, Publications Chair and WPCO Editor
• Billy L. Edge, Rubble Mound Structures Chair
• Lesley Ewing, Coastal Zone Management Chair
• Donald F. Hayes, Wetlands and River Restoration Chair
• David P. Simpson (for Jack Cox), Coastal Engineering Practice Chair
• Jun Zhang, Ocean Engineering, Waves and Wave Forces Chair

• William F. Marcuson, III, COPRI representative to BOD
• J. Richard Weggel, Drexel University

• Brian Parsons, COPRI and EWRI Senior Manager
• John Durrant, ASCE Institutes Executive Director
• Brian Pallasch, ASCE Government Relations
• Megan Farrell, ASCE Conferences Manager
• Cindy Gold, Senior Program Coordinator

Doug Sethness conducted reviews of the previous meeting minutes and this meeting agenda.

2.1 Minutes of the April 28, 2000 COPRI Task Committee (CTC) meeting in Herndon, VA were reviewed and approved.

2.2 The Agenda for this meeting was reviewed and adopted without additions.

2.3 Jim Dailey presented an overview of the history of COPRI from its beginnings at the Kansas City meeting in 1995(?). Jim, as the senior COPRIite, is the resident "Historian" of COPRI and the former Waterways Division.

Doug and Brian presided over the following reports on ASCE and COPRI.

3.1 Brian Parsons summarized the COPRI Information Report to the ASCE Board of Directors (BOD) on July 20-24. The BOD gave final approval for the formation of COPRI with final revisions to the Bylaws, Business Plan, and ASCE/COPRI MOU expected by the end of this fiscal year.

3.2 Louise, Tony, Charlie, and Doug reported that the new Institute orientation the last week of September went very well. The new CGB members who attended were able to better understand the ASCE BOD.

3.3 Brian introduced us to some new software, TIMSSInTandem, for online committee collaboration. He is planning a more detailed tutorial the next time we meet at Headquarters in Herndon, VA. The purpose of this software is to allow people to work together by sharing documents across the Internet. Collaborative features include News, Calendar, Discussions, Files, Contacts, Websites, Projects, Search, Aliases, and Help.

3.4 Brian reported that the ASCE BOD did not raise the per diem from $75 to $100, as this would cost ASCE approximately $250,000 per year. Everyone promptly decided to cancel dinner reservations at the Ritz!

3.5 Bill Marcuson stopped by to say that he was retiring from the ASCE BOD and he recommended David Mongon (?) as his replacement. We will miss Bill, as he was a tremendous help as our "torch bearer" during the COPRI Institute formation process.

3.6 Brian Pallasch presented the ASCE Government Relations "1998 Report Card for America’s Infrastructure," which gives letter grades for the nation’s public infrastructure and environment. ASCE would like some input from COPRI on the status of the coastal and ocean infrastructure. The data from this report has been used by past U.S. Federal Government administrations. ASCE would like to submit a revised version by March 2001. After some discussion, the CGB decided to report back to Brian Pallasch in 30 days. ACTION: COPRI Committee Chairs should submit any new categories and sources they would like to include in this report by late-November. In particular, Doug will come up with something for Ports, Billy for Rubble Mound Structures, Lesley for Coastal Zone, and Charlie for Waterways.

3.7 COPRI members should be sure to check off the COPRI box on the annual dues statement. For members selecting only COPRI, we get $100. However, if members select an additional Institute, the total of $120 is split evenly between both institutes, regardless of which one is selected first. Thus, if a member is primarily interested in COPRI membership, it is better for us if they do not select a second Institute for membership.

Since this was our first meeting as COPRI, Doug presided over a short award and picture taking session.

4.1 Awards were presented to the six founding members of COPRI. These included Doug Sethness, Jim Dailey, Louise Wallendorf, Mike Briggs, Tony Dalrymple, and Charlie Calhoun. Additional awards were presented to Bill Marcuson and Nobu Kobyashi (mailed to him for later presentation).

4.2 Pictures, pictures and more pictures were then the rule of order. The CGB and Council members gathered around the COPRI banner for posterity. The official ASCE photographer took pictures, followed by the COPRI newsletter editor, Seattle tourists, and everyone’s mother!

Each administrative committee Chair was asked to provide a short report and summary of their committee’s purpose/vision/mission, activities, membership, and significant future plans. Administrative committees include the Awards, Moffatt-Nichol Panel of Judges, Coastal Engineering Research Council (CERC), Membership, Newsletter and Web, Planning and Coordinating, and Publications.

Tony Dalrymple and Billy Edge presented the summary of CERC for Chair, Robert Dean.

5.2.1 The CERC met on 20 July in conjunction with the 27^th ICCE in Sydney, Australia. Members present included Chair Dean, Vice-Chair Orville Magoon, Secretary Billy Edge, Ronald Noble, Kees d’Angremond, Yoshima Goda, and William Kamphuis.

5.2.2 Kevin Hibbert reported that the 27^th ICCE in Sydney had 470 participants, 30 trade booths, and 82 accompanying persons. The conference was a very big success, with excellent audio-visual facilities (standardized PowerPoint and computer system) and Banquet entertainment! The proceedings are expected to top 3600 pages in three volumes.

5.2.3 The 28^th ICCE is scheduled for Cardiff, Wales and will occur the week after the IAHR Congress in 2002. The Old City Hall has been booked for the conference. The 29^th ICCE is planned for Lisbon, Portugal in July 2004 after the World Cup Championship in June. The 30^th ICCE is being planned for 2006 in San Diego, California. Future ICCE’s are being courted by Israel, Taiwan, Spain, and Canada.

5.2.4 In addition to their duties in organizing and managing the biannual ICCE, reviewing abstracts, and publishing the proceedings; the CERC would like to be more proactive to the Coastal Engineering community. Specifically, they would like to assist more in locating research funds and organizing large-scale coastal engineering projects.

Louise Wallendorf reported on the activities of the new Membership Committee.

5.3.1 She plans to send a 2-page letter to all members about COPRI. She will send a separate letter to non-members describing the benefits of COPRI membership. ACTION: Tony and Billy will send her the Coastal_List and a Japanese list.

5.3.2 The dues for COPRI is $85 per year. The registration fees for conferences should be structured such that joining COPRI is less expensive than the non-member rate.

Dan Cox reported on the activities of the Newsletter and Web Committee.

5.4.1 Dan Cox will continue to publish the COPRI Minutes on the COPRI web site. He also plans to list all the COPRI administrative and technical committees.

5.4.3 Dan may add some related links to the COPRI site.

5.4.4 The CGB decided that advertising will not be permitted on the COPRI site, but business card advertisements would be okay.

5.4.5 Dan will implement a part of the COPRI website for CGB members only.

Editor Zeki Demirbilek presented a summary of the Publications Committee activities.

5.5.1 Zeki Demirbilek is the new Waterways, Ports, Coasts, and Oceans (WPCO) Journal Editor. He will take over for Jim Kirby, who has been the Editor for the past two years. Thanks for all your hard work Jim and welcome Zeki!

5.5.2 The Journal accepted 80 papers out of 190 submitted last year. Our acceptance rate is approximately 42%, and is one of the most selective technical publications. We have a very high rating relative to number of citations in other journals.

5.5.3 Only about 10 of the papers submitted this year were of a practical nature.

5.5.4 The only two industrial members on the Publications Committee have resigned. It is difficult to retain industry members because of the time demands. ACTION: Committee Chairs should submit nominations for new industry members.

Each technical committee Chair was asked to provide a short report and summary of their committee’s purpose/vision/mission, activities, membership, and significant future plans. Technical committees include the Coastal Engineering Practice, Coastal Zone Management, Ocean Engineering/Wave and Wave Forces, Ports and Harbors, Rubble Mound Structures, Waterways, and Wetlands and River Restoration.

6.1 Coastal Engineering Practice

Dave Simpson presented the summary for the Coastal Engineering Practice Committee (CEP)

6.1.1 Jack Cox is the Chair and Susan Ming is the Secretary of the CEP. The CEP includes a total of 35 members. 6.1.2 The Mission Statement of the CEP was presented and discussed.

6.1.3 The CEP has developed a 5-year Plan that includes (1) development of short courses and conferences, (2) identification of practice-oriented coastal engineering papers that can be converted into monographs, (3) encouragement of coastal engineering practice technical papers in the journal, (4) creation of a "Best Coastal Engineering Design" Award, (5) participation in the 150^th Anniversary ASCE Conference in 2002, (6) a survey of priority research topics of practicing coastal engineers, (7) influencing research direction, emphasis, and funding of the ASCE CERF and other research-oriented groups such as the Coastal Engineering Research Board (CERB of the U.S. Army Engineer Research and Development Centers, Coastal and Hydraulics Laboratory), and (7) support of a graduate level fellowship in coastal engineering practice in U.S universities.

6.1.4 The first short course will be on the Corps of Engineers new Coastal Engineering Manual (CEM). Plans are to offer it during the Ports 01 Conference. Instructors include Jack Cox, Greg Williams, Kevin MacIntosh, Steve Hughes, Kevin Hall, John Headland, Kevin Bodge, Doug Mann, and Dave Bosco. An MOU with ASCE is being worked out.

6.1.5 The CEP feels they can support two meetings per year and would like to insure sufficient funding from COPRI to accomplish their goals. They have concerns about funding, risk sharing, operating expenses, award funding, and short course development costs. Doug Sethness noted that COPRI must be run like a business matching costs against revenues and that their concerns are the same for all the COPRI committees and will be addressed in the COPRI Policies and Procedures Manual and future COPRI meetings. ACTION: CGB and Council members.

6.1.6 The CEP final concern was the coordination of their efforts with the Rubble Mound and Coastal Zone Committees.

Chair Lesley Ewing presented the report for the Coastal Zone Management Committee (CZM).

6.2.1 The CZM has several conferences in progress. The Carbonate Beaches Specialty Conference, with Orville Magoon and Lisa Robbins as Co-Chairs, is scheduled for 5-8 December 2000 in Key Largo, FL. The Solutions to Coastal Disasters Conference, with Lesley and Louise Wallendorf as Co-Chairs, is scheduled for 24-28 February 2002 in San Diego, CA.

6.2.2 An Urban Beaches Workshop, with Orville as Chair, is being developed with the New Jersey Sea Grant for spring/summer of 2001. A Specialty Conference on River and Lake Beaches is being planned for spring/summer of 2003, with Skip Davis and Orville as possible Chairs.

6.2.3 The Ocean Policy Committee gives advise to the U.S. Senate. ACTION: Doug Sethness should send a letter in January nominating Orville Magoon as the COPRI representative.

6.2.4 The CZM would like to establish a Special Task Force to Comment of the Heinz Report. Robert Dean and John Fisher would be probable Co-Chairs.

6.2.5 Scott Douglas and John Housley would Co-Chair a study on Missed Opportunities for Beach Nourishment. A large amount of sand has been lost to the littoral zone or trapped in dams. A lot of the knowledge is "institutional memory" at the Corps of Engineers that may be lost if not compiled soon.

6.2.6 A Workshop on Beach Nourishment Standards would convene a small group of specialists with the purpose of preparing focus standards. Beach nourishment would be a test case for establishing valuable, industry-accepted standards.

6.2.7 The CZM is not involved with the Coastal Zone Management Conference this year. This conference, originally conceived by CZM, is scheduled for Cleveland, OH in 2001. It will have only biological, fisheries, and management focus.

6.2.8 A survey of the most significant breakwater structures will be put on the COPRI web site. ACTION: Lesley will send the information to Dan Cox.

Chair Jun Zhang presented the summary for the Ocean Engineering and Waves and Wave Forces Committee (OEWF)

6.3.1 The Ocean Engineering and the Waves and Wave Forces technical committees were combined in 1998. They have 28 members, but only about 14 active members. They face a lot of competition from competing organizations such as Offshore Technology Conference (OTC), International Society of Offshore and Polar Engineers (ISOPE), Organization of Marine and Arctic Engineers (OMAE), and the Marine Technology Society (MTS).

6.3.2 Phil Valent is assisting with the Waves 01 conference in San Francisco.

6.3.3 M.H. Kim is close to completing a Monograph on Spar Platforms.

6.3.4 The Waves2005 conference is being planned for 2005 with the Rubble Mound Structures Committee.

6.3.5 The Subcommittee on Offshore Technology Conference Support continues to be very active planning this years and next years OTC conferences.

Steve Curtis, Past Chair, gave the summary for the Ports and Harbors Committee (P&H).

1. The P&H remains very active with 12 task and subcommittees. They have 56 active members.

6.4.2 The port and harbor industry is very active and growing due to improvements in infrastructure scheduled over the next 6 years. For instance, the ports of Los Angeles and Long Beach plan to spend $4B over this time period. 6.4.2 The Ports 2001 Conference is scheduled for April/May time period in Norfolk, VA. The Ports conferences have been very successful. About 80 percent of the conference content is devoted to infrastructure topics. The remaining 20 percent is on softer environmental, seismic, etc. subjects. The next one is being planned for 2004 in Houston.

6.4.3 The Underwater Inspection Manual is close to completion. It will probably be the first publication of COPRI. 6.4.4 One of the goals of the P&H is to increase training and educational opportunities for port engineers. There are very few schools offering courses and programs in port engineering. Texas A&M University, Old Dominion University, Cal State Long Beach, and University of New Orleans are some of the schools that offer courses. ACTION: Dan Cox and Steve Curtis will post a listing of schools offering course and programs in port engineering.

6.4.5 The P&H continues to work closely with PIANC and AAPA professional associations.

Billy Edge, Vice-Chair, presented information about the Rubble Mound Structures Committee (RMS)

6.5.1 The RMS was created about 10 years ago to investigate the Sines Breakwater failure in Portugal. Orville Magoon is the Chair and Lesley Ewing is Secretary. The committee consists of 24 members from the U.S. and abroad.

6.5.2 The RMS is co-sponsor of Waves 2001, with the OEWF committee. They are planning Coastal Structures in San Francisco in 2003, a Concrete Armor Unit Workshop, and Waves 2005.

6.5.3 Historical case studies of the Hawaii Reef Runway and the Toreness Power Plant are being planned for the next couple of years.

6.5.4 The RMS plans to continue to develop short courses for continuing education in conjunction with conferences.

6.5.5 The RMS and COPRI should join forces with the new Association of Coastal Engineers (ACE), PIANC, the Japan Society of Civil Engineers (JCE), American Society of Mechanical Engineers (ASME), Society of Naval Architects and Marine Engineers (SNAME), MTS, Association of Petroleum Geologists, American Society of Sedimentary Petrologists, American Coastal Society, and American Geophysical Union (AGU) to provide the best and non-duplicative services relative to conferences, workshops, and journals.

6.5.6 New sources of members may come from quarry operators, marine contractors, building inspectors, geologists, and coastal zone managers.

Charlie Calhoun presented a summary of the Waterways Committee (WWC)

6.6.1 The WWC is active with the Dredging 02 conference planned for Orlando, FL. According to Brian Parsons, a contract with the hotel is not yet in place. ACTION: Brian will confirm with Charlie Calhoun.

2. The WWC plans to continue their strong ties with PIANC.

6.6.3 The 10-year plan, previously reported to COPRI last year by Mike Briggs, is still their master plan. This plan is still one of the best plans submitted by the COPRI committees.

Chair Don Hayes summarized the activities and plans of the Wetlands and River Restoration Committee (WRR).

6.7.1 The WRR is busy with the planning for the next Wetlands and River Restoration Conference, scheduled for August 2001 in Reno, NV. They are planning several short courses. These multi-disciplinary courses have done very well with the industry attendees. ACTION: Since this conference is a joint venture of both EWRI and COPRI, EWRI representatives would like to meet with Don.

6.7.2 The WRR is planning several monographs on the latest technical guidance in this field.

7.1 We finished all of the committee business, so it was time to have lunch and celebrate. Louise, Doug, and Brian had special wine glasses commissioned with the COPRI logo for us to toast our good fortune as the newest ASCE Institute. So we broke out the official wine of the COPRI (Orville Magoon’s Guenoc Winery!) and had a very nice business lunch. The wine was very nice, especially in our new wine glasses.

7.2 Before all the readers of these minutes get the wrong idea, I should tell you that this is a very unusual event for us. We do not have wine every COPRI meeting (of course this was our first COPRI meeting!). Actually, I overheard Doug and Brian saying that the afternoon session went so well, he was thinking about serving wine at the beginning of every meeting! Just kidding!

8.1 ASCE Staff

8.1.1 John Durrant is the Executive Director for COPRI, as well as all other Institutes. He will spend approximately 10 percent of his time on COPRI matters.

8.1.2 Brian Parsons is the EWRI and COPRI Senior Manager. He is in the process of recruiting a full-time COPRI Senior Manager who will report directly to him.

8.1.3 Doug and Brian noted that although we are without a Treasurer, they expect to appoint an official one by our next CGB meeting.

8.2.1 Jim Dailey is revising the existing (dating from 1995) Policies and Procedures (PAP) for COPRI. He will use the PAP from other Institutes as a guide. Policies should set directions and procedures should tell you how to get there. This manual should explain what is the process, how to accomplish a task, who to contact, etc. ACTION: Jim to send a draft to CGB and Council members for review before the next CGB meeting.

8.2.2 The level of succession on the administrative and technical committees was discussed. The CGB would like to encourage a two-year rotation and active recruitment and development of younger members. All committees should have a minimum of a Chair and Vice-Chair. ACTION: Billy Edge volunteered to write a draft policy of these issues.

8.3.1 The Awards Committee Chair, Hugh Converse, has asked to resign. After some discussion (and possibly when he was even out of the room), Tony Dalrymple eagerly agreed to assume these duties. Thanks Tony!

8.3.2 There are three premier awards administered by COPRI: the Einstein, International Coastal Engineer, and Moffatt-Nichol. After discussion, the CGB agreed that all awards should have their "home" in the Awards Committee. ACTION: Tony will write a draft awards section of the COPRI Policies and Procedures Manual addressing panel selection, nomination process, selection criteria, etc.

8.3.2.1 Einstein Award. Since this award is jointly administered by EWRI and COPRI, we decided that the selection panel should have 3 EWRI, 3 COPRI, and one floating member from EWRI in odd years and COPRI in even years. This should provide a natural rotation of the award between our two Institutes on an annual basis. A Memorandum of Understanding (MOU) should be drafted with EWRI to provide for this rotation. ACTION: Doug and Louise to work with EWRI.

8.3.2.2 International Coastal Engineer Award. This award has been given every year. The CGB believed that it should not be a requirement to give one every year if there are not sufficiently good candidates.

8.3.2.3 Moffatt-Nichol Award. This award has a panel of judges led by Prof. Wiegel. This award should have a preference for engineers doing port engineering in the year of the biannual Ports conferences so that the award can be presented during the conference. The nomination process should consist of a letter stating how the nominee has met the criteria for the award, a resume, and at least five supporting letters. Tony will address this issue in more detail in the new policies and procedures document he is writing.

8.3.3 An endowment account will be set up by the COPRI Treasurer, and administered by the CGB. ACTION: Brian will ascertain the existing balance that was managed by ASCE at the time that COPRI was formed.

8.3.4 COPRI would like to establish some new awards. Committee Chairs are encouraged to suggest ideas for awards. COPRI may be able to self-endow some of these awards, but award ideas with endowments in place are especially appreciated! Outstanding Student and Younger Member awards were discussed. ACTION: Dan will investigate further.

8.4.1 One universal concern of all the committees was the funding of committee activities under the new COPRI. Doug’s philosophy is basically that COPRI needs to be self-sufficient, matching expenses against revenues. With our history of successful conferences and publications, we should be able to maintain the same or higher level of funding that we previously enjoyed under ASCE. ACTION: All committee Chairs should submit their proposed budgets to Doug by 21 November (one month from this meeting).

8.4.2 Pre-proposals for all conferences proposed through 2005 should be submitted to COPRI. Committee Chairs can contact Brian Parsons for questions relative to conferences under COPRI.

8.5.1 Continuing Education units (CEU’s) are becoming more important because many states are now requiring continuing education to renew Professional Registration licenses. Short courses are one of the primary means to get these CEU’s.

8.5.2 Short courses hold a lot of promise as a moneymaker for COPRI. Many conferences have had great success hosting these courses. They usually provide a gain in registrations and have the most impact if held on the Saturday or Sunday prior to the start of the conference.

8.5.3 COPRI needs to initiate an MOU with ASCE that allows us to have rights to review and accept any courses within our purview. This MOU should also state the profit sharing scenario between ASCE and COPRI. The ASCE Continuing Education Department can help with the assignment of CEU’s for each course. ACTION: Brian and Doug to investigate a reasonable agreement.

8.5.4 Since many universities sponsor short courses, it might be beneficial to COPRI to investigate these opportunities.

8.6.1 In addition to the short course issue discussed above, some Council members believe that COPRI should assume some of the ABET coastal and ocean engineering accreditation duties previously performed by ASCE and SNAME. ACTION: Billy Edge will investigate and recommend the best course of action.

8.7.1 As part of the MOU with MTS, they have asked us to participate in their annual MTS conference, beginning in 2003. This conference would rotate every year between two cities, one being Houston and the other on the West Coast. The level of COPRI involvement would be to generate one or more sessions. These sessions could rotate among the COPRI committees.

8.7.2 MTS is in the process of organizing the sponsoring societies. They see this conference having a national and international reputation. So far MTS has some support from the AGU, the SNAME, and the Oceanic Society of the International Association of Electrical and Electronic Engineers (IEEE).

8.7.3 After some discussion, the CGB and Council agreed that we have some interest, but that we will need more time to evaluate the merits of participation. Because of the extreme level of competition among conferences, we want to make sure we do not jeopardize any of our existing conferences.

9.1 Doug feels that the CGB should meet a minimum of four times during this inaugural year. Two of these meetings can be via conference calls and the other two should probably be in conjunction with the COPRI Council members.

9.2 In case we want to meet in conjunction with the ASCE Board, Executive Committee and Board Committees, their scheduled meetings are (1) 3-8 January 2001 in New Orleans, LA, (2) 27-29 April in Washington, DC, (3) 27-30 July in Monterrey, CA, and (4) 8-13 October in Houston, TX.

9.3 The OTC conference is 29 April to 3 May 2001. Since a majority of the CGB is in close proximity to Houston, the next CGB meeting is tentatively scheduled in conjunction with this meeting. ACTION: Doug and Brian to make arrangements.

The meeting was adjourned at 5:30 pm.