The meeting convened at in the Marshall Room, Hotel du Pont Wilmington, Delaware at 9:00am Saturday morning July 22, 2000.
COPRI TC Members in Attendance:
Robert A. Dalrymple, William F. Marcuson, III, E. Douglas Sethness, Jr., Louise A. Wallendorf (Chair)
Staff:
John Durrant
1-Doug Sethness reviewed the Agenda with the committee and no additions were made.
2-ASCE BOD Committee Week Schedule was presented for information: Attachment #1
3-The Minutes of the April 28, 2000 Meeting were reviewed. See Attachment #2
All additions to the minutes have been accepted and incorporated. Louise noted OTC has been budgeted. On page 2, 3.1.2, `OTC not currently in budget' to be changed.
4-Bill Marcuson gave an update on ASCE BOD matters. At the BOD meeting of July 22, 2000, COPRI was approved in concept for start-up on Oct 1, 2000. The Bylaws and Business Plan need some further minor modification by the 18^th of August. MOUs for the interaction between COPRI and the ASCE and for education need to be developed. A comment was made by an individual that the election process for committee members and Board of Governor members could be broader in its appeal for nominees. The statement that COPRI membership does not require ASCE membership could be stated less dramatically stated in the document. The ASCE BOD Executive Session on August 18 will be the final approval of COPRI. Dues will be $170 for a ASCE member and COPRI will be $85.
Bill suggested COPRI encourage student societies at universities.
5- John Durant reviewed the next steps for the COPRI Task Committee and discussed potential schedules of events.
There should be no language in Bylaws about fees to the society.
All reference to the Executive Director's duties etc should be handled in policies and procedures manual.
Upcoming events need to be identified as COPRI events.
Waves 2001 can use an event planner to work with ASCE staff (Durrant). The shortcourse associated with the conference will not have to coordinated with ASCE. Billy Edge and Mike Helmsley are coordinating this meeting to be held in San Francisco.
The 10% from OTC not approved, but can charge $10,000 for stewardship.
Need a staff person identified for COPRI 100%. This person is budgeted in the business plan. It is desirable that this person be able to handle all COPRI business, such as conferences as well as normal administrative duties.
MOU for membership and finances still need to be prepared.
Underwater Investigation Manual will come out under COPRI. It should be printed before the Ports 2001 conference in May for sales.
MOU for publications to be prepared. Durrant says 10% of gross sales to the Institute (except for discounted sales), then15% after a certain (known) level is the standard model. ASCE has right of first refusal?? We need to insure that authors get some return on their efforts: for example copies for authors should be free, at a minimum.
MOU continuing education. COPRI related courses should all be approved by COPRI. Risk sharing with instructors is the working model. Could give COPRI certificates were appropriate. ASCE provides logistics and carries the risk. We have a right to approve ASCE course (John Cazzaza gets approval from the Institutes). Geo I has a model MOU.
Certification is an area that COPRI can pursue.
Need to trademark logo, name, and initials. We need to approve at first board meeting.
TC to provide markup of letterhead stationery to Brian.
Newsletter to be done by current news corespondent in COPRI.
Membership committee needs to coordinate with ASCE. Brochures need to be prepared. COPRI mouse pad as a recruiting tool.
6-Operating Budget Development for October 2000
Doug S. working on the Business Plan and Bylaws. He will incorporate the latest budget information into the Business Plan.
Louise will work on the Technical Committee Budget.
Brian will provide the ASCE staff budget.
7.0-Key Outstanding Issues
7.1 COPRI Governing Board Selection is done as follows:
Doug Sethness - President
Jim Dailey - Vice-President
Louise Wallendorf - Past-President
Tony Dalrymple - Member
Charles Calhoun - Member
7.2 Operations Handbook (TC)--Jim Dailey took a shot at editing the WPCO Operations Manual. Some additional editing is required.
7.3 Transition Plan - COPRI Organizational Structure (TC)--Not needed as we are transitioning from an existing organization.
4. Conferences - There was some discussion about the current language in the Draft Conference MOU as it pertains to COPRI Sponsored Conferences and COPRI-ASCE Conferences. Some details may have to be worked out.
5. COPRI FY01 Publications - Seek list from Task Committees
1. Kenneth Childs - Underwater Investigations Manual (Ready for publication) -see above. Want to be published as COPRI manual.
Announcement of Formation of COPRI to membership (Newsletter) and press release to announce to other associations. Louise to write a letter to members.
Awards committtee: Dalrymple to review the awards (Moffat-Nichol, Int. Coastal Engineering Award, Einstein.) and develop a uniform policy and procedure for nomination, evaluation, and approval. Tony will also evaluate what role the awards committee should serve.
8- Future Meetings. It was decided to hold the very first COPRI Governing Board Meeting at the ASCE annual meeting in Seattle in October 18-20. The exact date will be worked out.
A meeting with committee heads is being considered in conjunction with ASCE's Strategic Planning Orientation Meeting for Board of Governors of COPRI. Sept 23 to 24 in Reston. The suggested date for the Committee Chair/EXCOM/TC meeting is September 22^nd.
9.-Adjourn