COPRI BOARD OF GOVERNORS MEETING
May 9, 2003
Ramada Bayfront Hotel
Corpus Christi, TX
1 Call to Order and Introductions
1.1 COPRI Board of Governors (CBG) President Tony Dalrymple called the meeting to order at 9:00 a.m. on Friday, May 9. The meeting was held in the Ramada Bayfront conference room, Corpus Christi, TX.
1.2 CBG, ASCE staff, and visitors listed below participated in this meeting.
COPRI Governing Board Members:
· Robert (Tony) A. Dalrymple, President
· James E. Dailey, Past-President
· Charles C. Calhoun, Jr., Member
· Louise A. Wallendorf, ASCE Board of Directors (BOD) appointee
· Thomas H. Christensen, Treasurer
· Michael J. Briggs, Secretary
ASCE/COPRI Staff Members:
· Patricia S. Brown, COPRI Director
· Kelly J. Barnes, Program Coordinator
Visitors/Committee Members:
· Gordon Sterling, New Member beginning October 2003
1.3 Special thanks to COPRI Staff for making the arrangements for our meeting and Bill Luyties and Shell Exploration & Production Company for the tour of the Na Kika production platform construction site in Corpus Christi, TX.
1.4 Welcome to our newest member, Gordon Sterling, who will be replacing Jim Dailey beginning in October 2003. This was Jim’s last meeting and we will all miss his many years of input, but look forward to working with Gordon. Welcome aboard Gordon!
2 Previous Meetings and Agenda Review
Tony conducted reviews of the previous meeting minutes and the meeting agenda.
2.1 Minutes of the October 25, 2002 CBG meeting in Washington, DC were reviewed and approved.
2.2 The Agenda for today’s meeting (Appendix A) was reviewed and adopted without additions.
2.3 ACTION items are summarized in Appendix B.
3 Institute Operations
3.1 We reviewed and discussed the draft Final Report “ASCE–Institute Operations.” In the “Coordination of Member Activities section, we discussed the right to choose service providers to insure that we get best competitive prices. ACTION: Tony to work with Staff to change the wording in this section and submit our comments to the CIL by their meeting in July.
3.2 In Table 1, “ASCE Funding Model for Institutes,” several methods were discussed for increasing COPRI revenues. These included (a) the amount of COPRI’s share from the OTC, (b) the allocation of voluntary dues between COPRI and ASCE, and (c) redefining revenue sharing and allocation for multi-year cycle conferences. COPRI prefers that income sharing be calculated as 50% of bottom line (no double taxation) profits after escrowing profits for conferences that occur only every couple of years. For instance, if the conference only occurs every 3 years, then only a proportional share (i.e., 1/3) should be recognized each year and the remainder carried over the life cycle of the conference. ACTION: Tony to work with Staff to change the wording in this section and submit our comments to the CIL by their meeting in July.
3.3 The FY03 and FY04 budgets were presented and discussed.
3.4 The creation of an Endowment Fund from voluntary member and sponsor contributions was discussed as a new source of funding. ACTION: Staff should look into setting up Endowment fund, so that members can make voluntary contributions specifically for COPRI activities and support.
4 Membership
Patty and Kelly reported on COPRI membership activities.
4.1 COPRI has 2,376 total members, including 104 COPRI-only members. Great, COPRI is growing!
4.2 A good way to increase student memberships is to publicize the fact that COPRI student dues are free. ACTION: Send COPRI applications to major ocean/coastal/waterway universities. Some suggested universities and contacts are (a) University of Florida, Bill McDougal, (b) University of Delaware, Nobu Kobyashi, (c) TAMU, Billy Edge, (d) OSU, Dan Cox, (e) Johns Hopkins, Tony, (f) Naval Academy, Louise, (g) Mississippi State University, (h) Memphis State, (i) Colorado State. Charlie can furnish Waterways/Hydraulics contacts for last three universities.
4.3 The Waterways Newsletter is a good recruiting tool. ACTION: Staff to send electronic version of Waterways Newsletter to other organizations (i.e., IAHR, PIANC) beginning with next issue. Staff will also update the newsletter content on the COPRI website every month.
4.4 A “strawman” of Organizational Membership Levels was presented. After a brief discussion it was decided to return it to the Membership Committee to revise and present at our next CBG meeting. ACTION: Staff to send letter to Mike Hemsley to refine and report back by end of May. Include the revised Membership criteria in the Newsletter after approved by the CBG.
The state of California will probably not have anyone teaching coastal engineering within the next two years. Tony proposed the idea that we should form an Education and Research Committee to be a lobbying arm to garner support for coastal engineering. The Delft model that grants a Masters in 1 year could be used as a model. Of course, we should use this committee to look for gaps in all COPRI disciplines (not just coastal engineering) and recommend remedial measures. The idea of an Education Committee was unanimously approved and the charge was issued to develop the scope by the next meeting. ACTION: Everyone should send ideas about Education Committee to Tony or Staff by next CBG meeting.
6 Participation in Conferences
6.1 The next ASCE Annual Convention will be in Baltimore. The Program Committee and Port of Baltimore have asked COPRI to develop a session. Rather than technical papers, the session should focus more on regional issues including general, professional, and business development, etc. After some discussion, we decided to let the Ports Committee decide if they would like to organize a session. ACTION: Staff should forward ASCE request to Ports committee to let them decide if they want to support technical session during the next ASCE Annual Convention in Baltimore.
6.2 The Association of Coastal Engineers (ACE) has proposed a cost sharing measure to split the cost of a joint booth at the upcoming Coastal Sediments Conference in Florida. Dr. Billy Edge will man the booth and display both ACE and COPRI literature if we split the cost of the booth. After a short discussion, the CBG unanimously agreed to share the booth cost. ACTION: Staff will contact Billy Edge to let him know that we agreed to co-sponsor cost of booth with ACE during Coastal Sediments.
6.3 The Proceedings for the Dredging 2002 Conference are finally at the ASCE Publications Department and should be published and mailed to conference attendees soon.
6.4 The Coastal Structures ’03 Conference is scheduled for August 26-29, 2003 in Portland, OR. The final program has been published and sponsorships are very promising.
6.5 Mike reported on the status of the Long Waves Symposium (LWS), co-sponsored with IAHR. A total of 28 papers and 2 Keynotes from 18 different countries are scheduled for presentation over 2.5 days in Thessaloniki, Greece. The LWS will include a tribute and dedication to George Carrier and presentation of the ICCE 2003 Award to Fred Raichlen.
6.6 Jim has proposed combining the Civil Engineering in the Oceans Conference (CEO6) with the upcoming Aerospace Engineering Division’s Earth & Space 2004 conference in Houston in March 2004. Jim has thought that the fit might be good since both conferences will be focusing on engineering and science in extreme regions. Another possibility is waiting until the next Aerospace Division conference in 2006. After some discussion, it was decided to leave this decision to the CEO6 organizing committee. ACTION: Mike will investigate possible scheduling of CEO6 as late as 2006 in combination with the Aerospace Division.
6.7 Louise reported that planning for Solutions to Coastal Disasters Conference is well underway and promises to be very exciting.
6.8 Tony reported that planning for the ICCE 2004, scheduled for Lisbon, Portugal, is going well with monthly Progress Reports from the organizing committee.
6.9 Tony noted that a conference called Coastal Engineering Today is being organized to honor Dr. Bob Dean on the occasion of his retirement from the University of Florida. It is scheduled for Oct 9-10, 2003, in Gainesville and he expects about 125 people. We discussed the possibility of having a booth there and being a financial sponsor.
7 America’s Wetlands
Louisiana is losing wetlands and coastline every year. There is a growing political movement to support funding for a large research program to understand the physics behind this shoreline loss and develop plans to slow down the erosion. ASCE has been asked to sponsor a technical summit or workshop about Louisiana’s wetlands that would provide a forum for discussion about technical and engineering aspects. Both COPRI and EWRI would be involved. After some discussion the CBG unanimously agreed to send a representative to the planning meeting in late May. ACTION: John Durrant, Don Hayes, and Charles will attend America’s Wetlands meeting on May 15 in Louisiana as COPRI’s representative. COPRI and EWRI will support and organize technical sessions.
8 Awards
8.1 We discussed the possibility of implementing one or more non-academic, project-based awards. The ASCE “Outstanding Civil Engineering Achievement Award” could be used as a guide. ACTION: Awards Committee should begin to develop details for COPRI-sponsored awards, similar to ASCE national awards that would include awards that are project design-based award(s), not just based mainly on academic achievements.
8.2 Individual committees could have their own endowed awards.
9 Outreach to Other Associations/Agencies
9.1 Tony received a request from the IAHR asking if COPRI was interested in participating with them in a joint Oversight Committee (OSC) committee with EWRI to encourage future cooperation and joint activities. Since COPRI and IAHR signed the Partnering Agreement last year during ICCE 2002, we agreed to support this action. ACTION: Tony and Staff to reply back to IAHR that COPRI is interested in participating with them as a partner in OSC.
9.2 The EWRI has proposed to host the IAHR Congress in the United States in 2009. ACTION: Mike and Tony will participate in the EWRI meeting in Greece during the 30th IAHR Congress as COPRI representative to the OSC.
9.3 A partnering opportunity for the Marine Technology Society (MTS) might exist with the upcoming Solutions to Coastal Disasters Conference. ACTION: Louise will meet with MTS to discuss new ways for COPRI to partner with them.
9.4 Since there was some confusion over the scheduling and overlap of the Coastal Structures and Long Waves Symposium, it would be beneficial to keep up with conference schedules for all professional organizations that may be competing with COPRI for attendees. ACTION: Staff to update conference calendars on continual basis to keep current with conferences from other professional societies that may be competing with COPRI conferences.
10 New Products and Services
10.1 Charles presented the recommendation of the Waterways Committee to partner with the Korean Water Resources Agency in developing a series of manuals for waterways. Their main interest is in economic and environmental issues related to navigation. Dr. B. K. Lee initiated the discussions and will be the main contact working with them on the development. After a short discussion about legalities and protocol, it was agreed that COPRI and ASCE could participate. ACTION: Charles to communicate to Korean Water Resources Agency by the upcoming Waterways Committee meeting in Portland, OR, 19-20 Jun, that COPRI fully supports this effort.
10.2 Tony presented an idea of selling COPRI-sponsored clothing as a source of revenue, as other organizations (in particular, the ACE) have achieved very good results. A vendor is selected to manufacture, promote, and stock the items and the organization gets a percentage of the sales. Since there is virtually no risk to COPRI, we unanimously agreed to go forward with the idea. ACTION: Staff should look into promotional merchandise pricing and details and report back for next CBG meeting.
10.3 Tony raised the issue of identifying what are the “hot topic” areas that COPRI should focus on in the coming years. A number of suggestions were made.
10.3.1 Jim noted that energy infrastructure (i.e., oil production from conventional reserves) is projected to peak by the year 2037. Alternative ocean energy sources are a source of renewable energy. The Ocean Engineering committee previously had an ocean energy subcommittee and should probably look into the projected impact of this issue in the next few years. ACTION: The Ocean Engineering committee should look at partnering with National Research Council to include renewed interest in ocean energy. A conference or workshop on energy infrastructure in the year 2052 (ASCE’s 200th anniversary) might be a good topic to consider.
10.3.2 Homeland Security is another area that the Ports Committee may be interested in looking into.
10.3.3 Wetlands, water quality, and runoff issues are possible areas of future emphasis for COPRI. Louise mentioned a Chesapeake Bay River Keepers web site that COPRI may want to be linked with. ACTION: Louise to look into getting a link on the Chesapeake Bay River Keepers web site to highlight COPRI’s wetlands capabilities.
10.3.4 Related to this suggestion are the vast wetlands in Iraq that will have to be remediated. COPRI might want to investigate what role we can play in this arena
We had some discussion about having another “Committee Week” in conjunction with our next CBG meeting. These 1-day meetings are designed to facilitate communications among the various technical and administrative committees and the CBG and staff members. We will need the annual reports ahead of time. ACTION: Tom to provide budget template to Staff to send to Committee Chairs for annual reports. Staff should contact all committee chairs to (a) get annual report (i.e., what have you done this year, what next year, what in future years), budgets for next few years, in time for next CBG meeting (1 months notice); and (b) invite them to attend the next CBG meeting in Florida in October.
12.1 The highlight of our meeting was a tour on Saturday morning of the new Na Kika floating, production platform. This state-of-the-art semi-submersible is a joint development of Shell Exploration & Production Company and BP. It will be permanently moored 144 miles from New Orleans in a depth of 6,350 ft, a record for a floating oil and gas development systems. The platform will service six independent oil and gas fields, with a projected throughput of 110 mbpd oil and 425 mmscfd gas. The 100-year design event has an Hmax = 70 ft, a loop current of 4.1 kts at the surface, and 20-year service life safety factors of 3 and 10 for fatigue. ACTION: Mike to send photographs of Na Kika tour to COPRI CBG members.
12.2 Special thanks to Bill Luyties, Na Kika Project Manager, Shell Exploration and Production Company, and Kiewit Offshore Services for arranging the tour at their Ingleside construction yard.
This special recognition is presented to
Louise Wallendorf
Louise is retiring from the COPRI and the CBG after 6 wonderful years. She was a member of the Waterways Division ExCom for 3 years, the last President of the ExCom, and has been the ASCE representative to the CBG since then. Prior to that, she was a member and officer of the original Ocean Engineering technical committee for several years. Her leadership during her ExCom Presidency was instrumental in deciding whether the Waterways Division would continue alone, be a part of the EWRI, or begin a new journey as COPRI. In the “Institute versus Not To Institute” debate, Louise had become very well known by the ASCE hierarchy and helped to ease COPRI’s transition in this somewhat tumultuous time. For all of her hard work and behind the scenes wheeling and dealing, Louise is awarded the infamous COPRI To Be or Not To Be Award. Congratulations Louise for a great run!
The next meeting was scheduled for Oct 6-7, 2003 in conjunction with the conference to honor Prof. Bob Dean on the occasion of his retirement from the University of Florida. The meeting will be held in Gainesville, FL. The CERC meeting is also scheduled for October 11. ACTION: Staff to work with Charlie on the agenda and Tony on logistics for our next CBG meeting, scheduled for 6-7 Oct 2003 in Gainesville, FL, in conjunction with Coastal Engineering Today, the farewell conference for Prof. Bob Dean.
15 Adjournment
The meeting was adjourned at 5:30 p.m.
Appendix A
Coasts Oceans Ports and Rivers Institute (COPRI)
Board of Governors Meeting Agenda
Corpus Christi, TX, May 9, 2003
Call to Order (9:00 am)
Introductions
Review Agenda and Modifications to Agenda
Discussion Agenda:
1. Institute Operations
Latest from CIL on operating agreement/Staff Org Chart (Attachment 1* – Org Chart)
FY 03 Budget Update (Attachment 2 – budget sheet)
2. Membership
Update on membership numbers (Attachment 3* – latest numbers)
Organizational Membership plan (Attachment 4 – current outline)
3. Education Committee
Is there a need for a COPRI Education Committee?
4. Participation in ASCE Annual Conference
Baltimore
Future Meetings
5. America’s Wetlands
6. Awards
Best Design Award Guidelines
Individual Committee Awards
7. Outreach to other Associations/Agencies
New Agreements
New ways to partner with those already in agreement (PIANC, IAHR) (Attachments 5 and 6)
8. New Products and Services
Hot Topics COPRI should be working on
Alternative Funding Sources
9. Committee Communications
Best Methods for communicating and motivating committees
Participation in next Board Meeting
10. Other Business
11. Future Meetings – Date and Location
Consent Agenda (to approve reports as submitted):
No Reports Submitted This Meeting
1. Technical Committee Reports:
Chair Liaison
Ports and Harbors Doug Theissen Bill Hall
Coastal Engineering Practice Jack Cox Louise Wallendorf
Wetlands and River Restoration Don Hayes Charles Calhoun
Ocean & Offshore Engineering M.H. Joseph Kim Jim Dailey
Rubble Mound Structures Billy Edge Tony Dalrymple
Coastal Zone Management Lesley Ewing Louise Wallendorf
Waterways Mark Lindgren Charles Calhoun
2. Administrative Committee Reports:
Chair Liaison
Awards Steve Hughes Tony Dalrymple
Coastal Engineering Research Council Bob Dean Tony Dalrymple
Moffatt & Nichol Panel of Judges
Journal (Publications) Zeki Demirbilek Mike Briggs
3. Conferences and Short Courses – Current and Planned
2003
Coastal Structures ’03 (San Francisco) Jeff Melby Tony Dalrymple
IAHR/COPRI Joint Seminar (Greece) Mike Briggs Mike Briggs
2004
Ports ’04 (Houston) Steve Curtis Bill Hall
CEO 6 Mike Briggs Mike Briggs
ICCE ’04 (Lisbon) Bob Dean Tony Dalrymple
2005
Waves ’05 Billy Edge Tony Dalrymple
Solutions to Coastal Disasters Lesley Ewing Louise Wallendorf
2006
ICCE ’06 Ron Noble Tony Dalrymple
*Report received and previously transmitted to Board
Appendix B
ACTION ITEMS
COPRI Board of Governors (CBG) Meeting
Ramada Bayfront Hotel
Corpus Christi, TX
May 9, 2003
Revised: 22 May 03, MJB
Staff Actions:
1. Submit CBG comments to CIL on our discussions about “ASCE – Institute Operations” draft final report. In particular, we want the following: (a) right to choose service providers to insure that we get best competitive price, (b) voluntary dues should go only to COPRI, not shared with ASCE, (c) prefer income sharing be calculated as 50% of bottom line (no double taxation) profits after escrowing profits for conferences that occur only every couple of years, and (d) remove “of $180” from parenthetical comment under “Per Dues-paying Member” column.
2. Look into setting up Endowment fund, so that members can make voluntary contributions specifically for COPRI activities and support.
3. Send electronic version of Waterways Newsletter to other organizations (i.e., IAHR, PIANC) beginning with next issue.
4. Update the COPRI website every month to keep current.
5. Send COPRI applications to major ocean/coastal/waterway universities reminding them that student memberships are free. Some suggested universities and contacts are (a) University of Florida, Bill McDougal, (b) University of Delaware, Nobu Kobyashi, (c) TAMU, Billy Edge, (d) OSU, Dan Cox, Johns Hopkins, Tony, (e) Naval Academy, Louise, (f) Mississippi State University, (g) Memphis State, (h) Colorado State. Charlie can furnish Waterways/Hydraulics contacts for last three universities.
6. Send ideas about Education Committee and members to Tony or Staff by next CBG meeting.
7. Forward ASCE request to Ports committee to let them decide if they want to support technical session during the next ASCE Annual Convention in Baltimore.
8. Contact Billy Edge to let him know that we agreed to co-sponsor cost of booth with ACE during Coastal Sediments.
9. Get COPRI link on River Keepers web site to highlight our wetlands capabilities.
10. Send letter to Mike Hemsley to refine “strawman” COPRI Organizational Membership Levels and report back by end of May. Include the revised Membership criteria in the Newsletter after approved by the CBG. If he does not respond with a suitable plan, the COPRI CBG will ask him to step down as the Membership Committee Chair.
11. Ask Awards Committee to develop details for COPRI-sponsored awards, similar to ASCE national awards that would include awards that are project design-based award(s), not just academic criteria.
12. Contact all committee chairs to (a) get annual report (i.e., what have you done this year, what next year, what in future years), budgets for next few years, in time for next CBG meeting (1 months notice); and (b) invite them to attend the next CBG meeting in Florida in October.
13. Update conference calendars on continual basis to keep current with conferences from other professional societies that may be competing with COPRI conferences.
14. Look into promotional merchandise pricing and details and report back for next CBG meeting.
15. Work with Charlie on the agenda and Tony on logistics for our next CBG meeting, scheduled for 6-7 Oct 2003 in Gainesville, FL, in conjunction with Coastal Engineering Today, the farewell conference for Prof. Bob Dean.
Tony ACTIONS:
1. Write letter to Institute Operations group about escrowing income from conferences that have greater than 1-year cycle to recognize funds in each year in proportion to the cycle length. For instance, if conference occurs only every 3 years, than only recognize 1/3 of the profit in each of 3 subsequent years. Patty and Tom will provide assistance.
2. Reply back to IAHR that we are interested in participating with them as a partner in Oversight Committee (OSC).
3. Participate in EWRI meeting in Greece during the 30th IAHR Congress as COPRI representative to the OSC to discuss possible IAHR Congress in U.S. in 2009 that would be co-hosted by EWRI and COPRI.
4. Send ideas about Education Committee and members to Tony or Staff by next CBG meeting.
5. Work with Staff on logistics for our next CBG meeting, scheduled for 6-7 Oct 2003 in Gainesville, FL, in conjunction with Coastal Engineering Today, the farewell conference for Prof. Bob Dean.
Louise ACTIONS:
1. Meet with MTS to discuss new ways for COPRI to partner with them.
2. Talk to Dr. Shun Ling about his interests in future efforts with COPRI.
3. Get COPRI link on River Keepers web site to highlight our wetlands capabilities.
4. Wetlands, Homeland Security, Port Security, Chesapeake Bay River Keepers.
5. Send ideas about Education Committee and members to Tony or Staff by next CBG meeting.
Charlie ACTIONS:
1. Attend America’s Wetlands meeting in May 15 in Louisiana as COPRI representative. COPRI and EWRI will support and organize technical sessions.
2. Communicate to Korean Water Resources Agency by the upcoming Waterways Committee meeting in Portland, OR, 19-20 Jun, that COPRI fully supports this effort.
3. Furnish Waterways/Hydraulics contacts for last three universities listed above so that we can send Waterways Newsletter.
4. Send ideas about Education Committee and members to Tony or Staff by next CBG meeting.
5. Work with Staff on agenda for our next CBG meeting, scheduled for 6-7 Oct 2003 in Gainesville, FL, in conjunction with Coastal Engineering Today, the farewell conference for Prof. Bob Dean.
Mike ACTIONS:
1. Participate in EWRI meeting in Greece during the 30th IAHR Congress as COPRI representative to the OSC to discuss possible IAHR Congress in U.S. in 2009 that would be co-hosted by EWRI and COPRI.
2. Ocean Engineering committee should look at partnering with National Research Council to include renewed interest in ocean energy.
3. Investigate possible scheduling of CEO6 as late as 2006 in combination with the Aerospace Division.
4. Send photographs of Na Kika tour to COPRI CBG members.
5. Send ideas about Education Committee and members to Tony or Staff by next CBG meeting.
Tom ACTIONS:
1. Provide budget template to Staff to send to Committee Chairs for annual reports.
2. Send ideas about Education Committee and members to Tony or Staff by next CBG meeting.
3. Look into setting up Endowment fund, so that members can make voluntary contributions specifically for COPRI activities and support.