1 Call to Order and Introductions

1.1 COPRI Governing Board (CGB) President Doug Sethness, Jr. called the meeting to order at 12:00 p.m. on Friday, May 4. The meeting was held in a meeting room at the CH2M Hill Offices in Houston, TX. Special thanks to the staff of CH2M Hill for hosting the meeting.

1.2 CGB and ASCE staff listed below participated in this meeting.

Governing Board Members:

* E. Douglas Sethness, Jr., President

! James E. Dailey, Vice-President

! Robert A. Dalrymple, Member (Friday only)

! Charles C. Calhoun, Jr., Member

! Louise A. Wallendorf, ASCE Board of Directors (BOD) appointee, (Friday only)

! Daniel T. Cox, News Correspondent (Friday only),

* Michael J. Briggs, Secretary

* William Hall, Treasurer

ASCE Staff Members:

* Patricia Brown, COPRI Director

* Kelly Barnes, Program Coordinator

1.3 Patricia Brown replaces Brian Parsons as our COPRI Director. Brian will continue full-time for ASCE as EWRI's Director while Patty will also do "double duty" as the Architectural Institute Director. Kelly Barnes started last month as our new full-time, Program Coordinator, working directly with Patty. Our new "COPRI Staff" thus consists of both Patty and Kelly.

1.4 William Hall is our new Treasurer. He works for Brown and Root (Jim Dailey's old firm) and is a member of the Ports technical committee. Welcome aboard Bill!

2 Previous Meetings and Agenda Review

Doug Sethness conducted reviews of the previous meeting minutes and this meeting agenda.

2.1 Minutes of the October 21, 2000 COPRI Task Committee (CTC) meeting in Seattle, WA were reviewed and approved.

2.2 The Agenda for today's meeting was reviewed and adopted without additions.

3 ASCE Board of Direction

Doug presided over the following reports from the ASCE Board of Direction (BOD) meetings.

3.1 ASCE is seriously considering supporting continuing education courses as a requirement for continued ASCE membership. It turns out that some engineering schools are now awarding B.S. degrees in civil engineering with as few as 110 hours, and many of these are electives. Some state professional registration boards are now endorsing and requiring continuing education as a requirement for continued registration. Continuing education courses are quantified by the number of Professional Development Hours (PDH). Also being considered by ASCE are advanced degrees and PE registration. ASCE may initiate a "Diplomat" program that requires a B.S., M.S., P.E., experience, and written and oral exams. All of the ASCE Institutes will be asked whether they support this proposal.

3.2 Conferences and publications have always been a moneymaking area for ASCE. The Wind Loading on Structures Standard No. 7-98 is ASCE's all-time, best selling document. This document is revised every four years and people have to buy the new edition to be current. Unfortunately, this is not a COPRI document. We need to come up with some like it. Possible suggestions are our ports and coastal engineering documents. We could possibly convert some of our Manuals into Standards so as to generate this type of demand and revenue. ACTION: Committee chairs think up some good ideas for publications, present to COPRI Board of Governors (BOG), and we will probably fund them.

3.3 A change to the ASCE constitution is being endorsed by ASCE and the Institutes as a means to increase Institute input on the ASCE Board of Direction. The original ASCE constitution was written prior to the formation of Institutes and does not provide much direction to the ASCE BOD. In July, all members will receive a ballot to approve these constitutional bylaw amendments. The CGB voted unanimously in favor of this amendment and encourages all COPRI members to vote for approval. ACTION: COPRI Staff will draft a letter and mail to all COPRI members and potential members alerting them to the importance of these constitutional bylaw changes and encourage everyone to vote yes.

3.4 The ASCE BOD voted to increase their annual dues $15 per year. This was the first of three required readings prior to approval. Dues have not increased for several years.

5 Administrative Committee Reports

Administrative committees include the Awards, Moffatt-Nichol Panel of Judges, Coastal Engineering Research Council (CERC), Membership, Newsletter and Web, Planning and Coordinating, and Publications.

5.1 Awards Committee

Tony presented a summary of the Awards Committee activities.

5.1.1 The purpose of the Awards Committee (AC) is to encourage and coordinate the recommendation and nomination of Institute members for all ASCE awards for which they are eligible. The AC's charge is to interface with the CGB and facilitate and support (a) the panel members for the John G. Moffatt-Frank E. Nichol Award, (b) the Coastal Engineering Research Council for the International Coastal Engineering Award, and (c) the Waterways Committee (WC) with EWRI for the Hans Albert Einstein Award.

5.1.2 Historically, the recipient of the Hans Albert Einstein Award was nominated jointly by the Waterways, Ports, Coastal and Ocean Engineering Division and the Hydraulics Division. These two organizations are now COPRI and EWRI, respectively. Tony and Charlie prepared a Memorandum of Understanding (MOU) between COPRI and EWRI concerning the administration of this award. ACTION: Charlie will work with WC members to nominate three members for the Einstein Award committee. Tony will coordinate MOU with EWRI.

5.1.3 Tony revised the AC policy manual and regulations to provide some consistency among the existing awards and provide for the establishment of new awards. New COPRI awards can be established permanently with a suitable endowment (can be less than $25K), or given once for special occasions. Existing award endowments are managed by ASCE. ACTION: COPRI Staff will report on the status of these COPRI award endowments.

5.1.4 As COPRI we can establish some new awards with less administrative requirements. Doug suggested and the CGB agreed that it would be nice if each technical committee had their own award to administer and present. ACTION: Committee Chairs should coordinate award criteria and sponsorship with the following CGB contacts: (a) Coastal Engineering Practice - Mike, (b) Coastal Engineering Research Council - ICCE, (c) Coastal Zone Management - Louise, (d) Ocean/Waves - Bill, (e) Ports/Harbors - Moffatt and Nichol Award, (f) Rubblemound - Mike, (g) Waterways - Einstein Award, (h) Wetlands/River Restoration - Charlie, and (i) Leadership Award - Doug.

5.1.5 Jim Kirby graciously continued on as the Waterways Journal Editor when the Assistant Editor, Zeki Demirbilek, was forced to delay the beginning of his term because of health concerns. During this time the Journal quality remained very strong and consistent. The CGB nominated and approved Jim as COPRI's candidate for the ASCE Terrell Award for journal editors. Thanks for the great job and good luck in the competition, Jim! ACTION: Mike will submit nomination package and Tony will support. Since this is an ASCE award with competition from all Institutes, Tony will present a plaque from COPRI to Jim at Waves `01.

5.2 Moffatt and Nichol Panel of Judges (M&N)

Doug reported on the activities of the M&N.

1. Walt Richey was presented with the John G. Moffatt-Frank E. Nichol Award.

5.2.2 The existing panel of judges has been on the M&N for many years and is beginning to think about retirement. The Ports and Harbors committee will look into writing up some new procedures for an orderly rotation.

5.3 Coastal Engineering Research Council (CERC)

Tony Dalrymple presented the summary of CERC.

1. Dr. Robert G. Dean is the chair of the CERC.

5.3.2 The CERC puts on the International Conferences on Coastal Engineering (ICCE). Longtime Secretary, Billy Edge retired this year after many years in this office. Dr. Jane Smith, Coastal and Hydraulics Laboratory, U.S. Army Engineer Research and Development Center, has been selected as the new Secretary.

5.3.3 The 28^th ICCE will be in Cardiff, Wales, on July 7-12, 2002. The first announcement has been released.

5.4 Membership Committee

Louise reported on the activities of the new Membership Committee (MC).

5.4.1 A letter was prepared by COPRI Staff and Doug to let our members know that they are now members of COPRI. ACTION: COPRI Staff will send out a letter to all COPRI members.

5.4.2 A new membership application has been prepared by COPRI Staff. It contains a minimum Code of Ethics with Fundamental Principles and Fundamental Canons that new members must accept. After some discussion, the CBG approved the use of this Code of Ethics on the Membership Application.

5.4.3 The COPRI Staff has designed some new official COPRI certificates. The CBG decided to use these new forms for PDF Certificates from short courses. After some discussion, the CBG recommended a new design for new member certificates that incorporates the four-color COPRI logo.

5.4.4 COPRI will issue the new PDF short course certificates to the attendees at the Ports CEM short course. ACTION: Louise will provide a list of attendees from the Ports '01 short course.

5.5 Newsletter and Web

Dan reported on the activities of the Newsletter and Web Committee (NWC).

5.5.1 The CBG decided to publish the new COPRI Newsletter on a quarterly basis. The first issue should come out by 15 July. To meet this deadline, Dan will ask for support from committee chairs for articles, announcements, photographs, etc. on their activities. COPRI Staff will provide guidance and assistance with formatting and standard features that will appear in every issue. Articles were suggested on the Moffatt-Nichol Award winner, Ports '01 Conference, and Underwater Inspection Manual. ACTION: COPRI Staff will send out a letter to all committee chairs requesting material for the inaugural COPRI Newsletter. Committee chairs should submit newsletter articles by 15 June.

5.5.2 The existing COPRI website is hosted by Dan's Server at Texas A&M University. As COPRI grows, it may be necessary to find a more suitable location for the server. The company, DigiWeb, has been used by several other ASCE Institutes with good success. Their cost is $20 per month. ACTION: Dan and COPRI Staff will investigate DigiWeb and other commercial servers.

5.5.3 Our web page is still evolving. Currently, Dan is acting as Webmaster and committee members are sending articles to him to format. Another option is for each committee to have their own Webmaster who would work with Dan, but would have more control on their committee's web page. ACTION: Committee chairs should delegate one person as their contact for the web page. Dan will investigate these options and discuss with them. COPRI Staff will prepare a strawman of web page growth and how it can better interface with our committees.

5.6 Publications Committee

Mike presented a summary of the Publications Committee activities.

5.6.1 Dr. Zeki Demirbilek is the new Journal Editor.

5.6.2 The CBG would like to publish more practical papers in the Waterways, Ports, Coastal and Ocean Engineering Journal. These papers could be papers previously presented at our COPRI-sponsored conferences that were nominated by their committees. These papers could be published in each issue or as a special or bonus issue once a year that presents the "best of the best" COPRI conference papers. This special issue could be called the COPRI Conference Transactions (CCT) or other appropriate title. ACTION: Mike, Jim, and COPRI Staff will work with Journal Editor, Zeki Demirbilek, to develop a plan and procedure that is agreeable to the Publications committee.

6 Technical Committees

Technical committees include the Coastal Engineering Practice, Coastal Zone Management, Ocean Engineering/Wave and Wave Forces, Ports and Harbors, Rubble Mound Structures, Waterways, and Wetlands and River Restoration.

6.1 Coastal Engineering Practice

Louise presented the summary for the Coastal Engineering Practice Committee (CEP).

1. Jack Cox is the Chair and Susie Ming is Secretary.

6.1.2 The CEP has been busy organizing and presenting the short course entitled, "Coastal Engineering Manual: A Highlight of Changes from the Shore Protection Manual." A meeting was held on February 19, 2001, in Washington, DC, to review course content. On April 28, another meeting was held in Norfolk, VA, to go over last minute details and presentations prior to the course presentation the following day in conjunction with Ports '01.

6.1.3 This short course was taught by 7 instructors and provided the 60 attendees with 7 PDH's. Attendance was capped at 60. The attendees were very enthusiastic in their praise of the course and plans are already underway to present it at four new locations including (a) the Boston Society of Civil Engineers, (b) Tidewater, VA, (c) Solutions to Coastal Disasters '02 in San Diego in 2002, and (d) ASCE 150^th Anniversary Conference in Washington, DC, in 2002. It looks like COPRI has a "winner" here! Congratulations to the CEP organizers and instructors.

6.1.4 Greg Williams is planning to attend the ASCE 150^th Anniversary Planning Meeting on May 19.

6.2 Coastal Zone Management

Louise presented the report for the Coastal Zone Management Committee (CZM).

6.2.1 The CZM met on December 9, 2000, in Key Largo, FL. The next meeting is planned for October 27, 2001, in Hoboken, NJ. The CZM has been very active under the leadership of Lesley Ewing. They are working on three conferences and a field trip.

6.2.2 The conference, Solutions to Coastal Disasters '02 is scheduled for February 24-27, 2002 in San Diego, CA. The call for papers has been issued and the Abstract deadline is June 1. Cooperating societies include NOAA, American Geophysical Union (AGU), Association of Coastal Engineers (ACE), Coastal Zone Foundation (CZF), Coastal States Organization (CSO), and the Association of State Floodplain Managers (ASFPM). Both NOAA and AGU are potential contributing partners. The organizing committee expects 350 to 500 attendees. A field trip is being planned for September 6, 2001, in conjunction with the Waves '01 conference in San Francisco, CA

6.2.3 The March 2001 issue of the ASCE Journal had many articles on coastal topics. The CZM has been trying to stimulate articles for this publication in coastal zone management and coastal engineering.

6.2.4 Future activities include a Symposium on Urban Shorelines in October 2001 in Hoboken, NJ and a Specialty Conference on River and Lake Beaches, in 2003. Orville Magoon is involved in the organization and planning for both events.

6.2.5 The next meeting is planned for October 24-26, 2001 in conjunction with the National Shore and Beach Association (NSPBA) Symposium at Stevens Institute in Hoboken, NJ.

6.3 Ocean Engineering and Waves and Wave Forces

Jim Dailey presented the summary for the Ocean Engineering and Waves and Wave Forces Committee (OEWF).

6.3.1 Jun Zhang is chair of the OEWF. They are planning a meeting in September in conjunction with Waves `01 in San Francisco.

6.3.2 Their main activity is a joint proposal with CEP and the Rubblemound Structures committee (RMS) to write an updated manual on coastal structures. Dr. Ram Mohan is the principle proponent of this task committee. The CGB discussed this proposal and agreed in principle to sponsor this proposal, but would like some additional details before giving formal approval. ACTION: Jim will discuss with Jun and Ram and get the additional information.

6.3.3 Potential short course topics are on platforms, risers, TLP's, etc. Because of the offshore industry, Houston would be a good venue.

6.3.4 The Offshore Technology Conference was just completed in Houston on April 30 to May 3. The attendance was very good.

6.3.5 Shun Ling is back in town after a long vacation in Europe (actually he was on temporary duty for the Navy)! Shun is a past-Chair and member of the OEWF. ACTION: Since ASCE's 150^th Convention will be in Washington, DC, Louise will ask Shun if he is interested in organizing a session and resuming OEWF involvement.

6.4 Ports and Harbors

Doug gave the summary for the Ports and Harbors Committee (P&H).

1. Joe T. Bryant is chair of the P&H.

6.4.2 The Ports 2001 Conference was very successful with 600 to 650 attendees. Since it had only been budgeted for 400 attendees, it should be a good moneymaker!

1. The Ports 2004 Conference is scheduled for Houston, TX, possibly in conjunction with OTC.

6.4.4 The P&H is interested in starting their own web page, with input and control from their own Webmaster. See the earlier discussion. ACTION: P&H Chair should get with Dan to discuss their ideas for web pages.

6.4.5 Steve Curtis received an award as Chair of the P&H and Tom Collins as Chair of the Ports '01 task committee for their outstanding leadership.

6.5 Rubble Mound Structures

Tony presented information about the Rubble Mound Structures Committee (RMS).

1. Dr. Billy Edge is chair of the RMS.

6.5.2 The RMS is co-sponsor with the OEWF committee of Waves `01, also known as the 4th International Symposium on Ocean Wave Measurement and Analysis. It will be held on September 2-6, 2001 in San Francisco, CA.

2. Co-Chairs are Billy Edge and Mike Hemsley.

1. A total of 200 papers and posters have been accepted with a budgeted attendance of 300.

6.5.5 A short course on Water Wave Modeling and a field trip is planned. Sponsoring societies include Marine Technology Society (MTS), the U.S. Section of PIANC, International Association of Hydraulic Engineering and Research (IAHR), Japan Society of Civil Engineers (JCE), and AGU.

6.6 Waterways

Charlie presented a summary of the Waterways Committee (WWC).

6.6.1 Dr. Robert A. Pietrowsky is the chair of the WWC. They plan to meet in May.

6.6.2 The WWC is active with the Dredging `02 Conference, Key Technologies for Global Prosperity, planned for Orlando, FL, May 5-8, 2002. The conference Chair is Clark McNair, and technical program chair is Stephen Garbaciak, Jr. The call for papers is out and the deadline for abstracts is July 1, 2001.

6.7 Wetlands and River Restoration

Charlie summarized the activities and plans of the Wetlands and River Restoration Committee (WRR).

1. Don Hayes is chair of the WRR.

6.7.2 The Wetlands Engineering and River Restoration Conference is scheduled for August 27-31, 2001, in Reno, NV. Over 200 papers have been submitted. Sponsors include ASCE, COPRI, and EWRI.

6.7.3 The WRR would like some guidance from the CGB on student involvement and registration fees at COPRI-sponsored conferences. The WRR was interested in a possible Institute-wide policy on the cost of student registrations (possibly of the order of $25.00), coordination with local chapters, and other incentives. One suggestion included even paying an honorarium to Student chapters to increase student participation. The CGB encourages student participation, but feels that individual conference organizing committees should decide for their respective conferences what student incentives should be provided.

* New Business

7.1 Budget and 5-year Plans

Bill and Doug reported on COPRI finances and 5-year plans.

7.1.1 ASCE has shown that the new Institutes are making money. Action: Bill will have a draft of COPRI's financial accounts by our next meeting.

7.1.2 As COPRI, we can relax some of ASCE's previous requirements for our technical and administrative committees. Committee requests for funding, approval, and management may be streamlined and simplified.

7.1.3 We need to look at all of our sources of income. How can we raise our revenues? Each committee needs to update their 5-year plans to emphasize revenues. The Ports committee has a good Excel spreadsheet that can be used as a "strawman." Action: COPRI Staff and Bill will send an example to all chairs. All committees must supply their revised 5-year plan by 15 July 01. Priority for funding requests will be given to those committees that submit their 5-year plans.

7.2 ASCE Infrastructure Report Card

Charlie presented a summary of ASCE's Infrastructure Report Card.

7.2.1 Every four years, ASCE's Governmental Affairs Office revises their infrastructure report card of America's infrastructure. Typically, this includes roads, water and sewer systems, bridges, etc. Charlie worked with them to include waterways infrastructure this year. This report card is used by lobbyists and politicians to influence Congress and the President on new funding laws for improving America's infrastructure. Charlie and the Waterways committee assisted with the documentation and successfully negotiated a D+ grade. This is one time when a low grade is better than a high grade as it implies more funding is needed (and it is) to fix the problems and poor waterways infrastructure

1. Continuing Education Short Courses

Doug conducted a discussion on short courses.

7.3.1 Historically, ASCE' Continuing Education Department was responsible for managing short course. Now that we are an Institute, we want to have input and approval on any short courses dealing with subjects that are COPRI-related. We should have a MOU with ASCE on short course selection, funding, and liability issues. Charlie has contacted ASCE's John Casazza about an MOU. Action: Patty will get a copy of the Geotech Institute MOU on short courses for an example.

7.3.2 The CEM short course at Ports `01 was a huge success story. ACTION: Technical committee chairs should identify short course topics.

2. Memorandums of Understanding (MOU)

Doug updated the MOU status.

7.4.1 ASCE has decided that MOU's are not necessary between Institutes. Therefore, the COPRI/ASCE MOU is in limbo, and probably will not be enacted in the future.

7.4.2 Doug and Charlie are working on an MOU with the Permanent International Association of Navigation Congresses (PIANC) and should have it finalized by the next CGB meeting.

7.4.3 Mike is working on an MOU with the IAHR and should have it finalized by the next CGB meeting.

3. Membership Services and Recruitment

Jim and Patty presented their idea of a membership recruitment idea.

7.5.1 Jim has been involved with the offshore industry in Houston for most of his career. ASCE and COPRI do not have a lot of membership involvement in Houston because the local section is dominated by public works members. Jim and Patty presented their idea to revitalize the Houston area and increase COPRI membership. This is what they like to call a "Patty Party." COPRI would sponsor Friday night meetings once a month, similar to local Branch meetings, but more informal. We would basically sponsor a social setting to get input from new and old members about what their needs are relative to COPRI. COPRI would buy food and rent meeting space (if necessary). Members could then supply beer or other refreshments. Patty noted that she has organized these types of meetings for the Geotech Institute in other cities and they have proven to be very successful as a member retention and recruitment tool. Action: Jim and Patty will develop a proposal for a Houston "Patty Party."

7.6 IAHR Congress Support

Mike and Louise discussed the possibility of co-hosting a session with IAHR.

7.6.1 The biannual 30^th IAHR Congress will be in Thessaloniki, Greece in 2003. Louise had been approached by Dr. Memos of the National Technical University of Athens about a joint session or workshop on waves with the IAHR Congress. Since there was a pretty bad tsunami in Turkey last year and one of the world's foremost experts on tsunami runup is from Greece (Dr. Costas Synolakis of University of Southern California), Mike suggested that we could co-host the session with IAHR. Mike has obtained verbal interest from Costas, so he plans to submit a proposal in the near future. This joint workshop would probably be organized through the Ocean Engineering and Wave and Wave Forces committee if acceptable to the CGB. ACTION: Mike to prepare a draft proposal for a joint session for the 30^th IAHR Congress.

8 Next Meeting

Doug thought that we should schedule two additional meetings for our inaugural year.

8.1 The first meeting is tentatively scheduled for Friday, August 17, 2001, in the Baltimore/Washington International (BWI) airport area. Tony can probably arrange meeting space for the CGB at John Hopkins University. Action: COPRI Staff will check out hotel space and make arrangements in conjunction with Tony for the August 17, 2001 meeting.

8.2 Our second meeting will be a joint meeting with our technical and administrative committee chairs in conjunction with the ASCE National Convention and Board meeting in Houston on Thursday, October 11, 2001. Action: COPRI Staff will alert chairs, check out hotel space and make arrangements in conjunction with Doug for the October 11, 2001 joint meeting.

9 Adjournment

The meeting was adjourned at 11:30 a.m. on Saturday.

Committee Chairs think up some good ideas for publications, present to COPRI Board of Governors (BOG), and we will probably fund them.

COPRI Staff will draft a letter and mail to all COPRI members and potential members alerting them to the importance of these constitutional bylaw changes and encourage everyone to vote yes.

COPRI Staff will report on the status of these COPRI award endowments.

Charlie will work with WC members to nominate three members for the Einstein Award committee. Tony will coordinate MOU with EWRI.

Committee Chairs should coordinate award criteria and sponsorship with the following CGB contacts: (a) Coastal Engineering Practice - Mike, (b) Coastal Engineering Research Council - ICCE, (c) Coastal Zone Management - Louise, (d) Ocean/Waves - Bill, (e) Ports/Harbors - Moffatt and Nichol Award, (f) Rubblemound - Mike, (g) Waterways - Einstein Award, (h) Wetlands/River Restoration - Charlie, and (i) Leadership Award - Doug.

Mike will submit nomination package and Tony will support. Since this is an ASCE award with competition from all Institutes, Tony will present a plague from COPRI for service to Jim at Waves 2001.

COPRI Staff will send out a letter to all COPRI members.

Louise will provide a list of attendees from the Ports '01 short course.

COPRI Staff will send out a letter to all committee chairs requesting material for the inaugural COPRI Newsletter. Committee chairs should submit newsletter articles by 15 June.

Dan and COPRI Staff will investigate DigiWeb and other commercial servers.

Committee chairs should delegate one person as their contact for the web page. Dan will investigate these options and discuss with them. COPRI Staff will prepare a strawman of web page growth and how it can better interface with our committees.

Mike, Jim, and COPRI Staff will work with Journal Editor, Zeki Demirbilek, to develop a plan and procedure that is agreeable to the Publications committee.

Jim will discuss with Jun and Ram and get the additional information.

Since ASCE's 150^th Convention will be in Washington, DC, Louise will ask Shun if he is interested in organizing a session and resuming OEWF involvement.

P&H Chair should get with Dan to discuss their ideas for web pages.

All committees must supply their revised 5-year plan by 15 July 01. COPRI Staff and Bill will send an example to all chairs. Priority for funding requests will be given to those committees that submit their 5-year plans.

Patty will get a copy of the Geotech Institute MOU on short courses for an example.

Technical committee chairs should identify short course topics.

Jim and Patty will develop a proposal for a Houston "Patty Party."

Mike to prepare a draft proposal for a joint session for the 30^th IAHR Congress.

COPRI Staff will check out hotel space and make arrangements in conjunction with Tony for the August 17, 2001 meeting.

COPRI Staff will alert chairs, check out hotel space, and make arrangements in conjunction with Doug for the October 11, 2001 joint meeting.