ROLL CALL
Convene
The COPRI Task Committee convened at 8:25 a.m. on Friday, January 21, 2000, in Room 121 of The Hyatt Regency on the River Walk in San Antonio, Texas.
Attendance
COPRI TC - Charles C. Calhoun, Jr., James E. Dailey, Robert A. Dalrymple, Nobuhisa Kobayashi, William F. Marcuson, III, E. Douglas Sethness, Jr., Louise A. Wallendorf
Absent - Michael J. Briggs
WPCO News Corespondent - Daniel Cox
Visitors - David Dresia
Staff - John Durrant, Institutes Executive Director; Brian Parsons, EWRI Senior Manager; Elizabeth Downey, EWRI Program Coordinator
1.0 AGENDA
1.1 The Agenda was reviewed and adopted without additions.
2.0 COPRI ROSTER
1. The COPRI Roster was reviewed...
3.0 JANUARY 5, 2000, CONFERENCE CALL
3.1 The TC approved the minutes of the January 5, 2000, Conference Call.
4.0 ASCE BOARD OF DIRECTION GOVERNANCE TEAM UPDATE
1. Doug Sethness presented a summary of his interaction with the ASCE Governance Team. In brief, the following concerns surfaced during the discussions:
4.1.1 The majority of the Institutes have a larger critical mass (5,000 plus members) than COPRI (1,000 plus members); the concern is COPRI's member base is not large enough to support the Institute.
1. There is a perception that EWRI and COPRI both focus on water issues; the concern is the COPRI's potential overlap of interests with EWRI.
2. There is currently an ASCE budget deficit of $3.4 million; the concern is that there may be a postponement in the formation of new Institutes unless there is a dues increase.
3. The finance team's concern is their understanding that COPRI is requesting the entire Offshore Technology Conference (OTC) allocation to ASCE as opposed to the 10% indicated in the Business Plan.
4. The Governance Team advised the COPRI TC to prepare a conferences MOU concerning conferences that COPRI will bring back to ASCE. They also advised this be drafted in consultation with Tom Smith, ASCE staff attorney.
5. The web sites for COPRI are existing at the University of Delaware; the concern is the possible charge for the services once a budget for COPRI has been approved.
6. The Team did not focus on the Bylaws but the ASCE Staff attorney will review and provide comments.
Comments:
The general agreement is that the October 2000, date for becoming and Institute is key to the action plan of the TC. The key to achieving this goal is responding to the concerns described above. It was suggested to address concerns 1, 2, and 3 to prepare an issues statement, and item 6 to be addressed by accommodating the request.
Additional items to be highlighted in the Business Plan include:
* COPRI is 1.4 % of the population contributing 6% of the revenue to ASCE. Although COPRI is small they are more productive as a population than some of the larger groups.
* Although COPRI and EWRI are similar environment, our interests are dissimilar. This could be shown via an analogy.
* Highlight international participation at conferences of non-members.
* Propose that 70% of conference net revenue to be retained by COPRI.
ACTION: TC will re-draft the Business Plan to address the concerns of the Governance Team.
ACTION: TC will write in the Bylaws a description of dues and also include language that does not jeopardize ASCE's 5013C standing. Staff will provide sample language.
ACTION : Staff will continue to keep TAC apprised by...
4.2 Bill Marcuson and Bob Patton, members of the Governance Team, in response
Doug's inquiry stated that one route of appointment as members of the ASCE
Board of Direction is through the Sections and Branches.
5.0 NEXT STEPS FOR COPRI TC AND SCHEDULES
1. Target for BOD approval of Bylaws and Business Plan is May 2000.
2. Target for BOD approved budget for COPRI is July 2000 for FY01 funding.
3. Target for COPRI/ASCE MOU is July 2000.
5.3.1 To assist the TC with drafting the MOU, John Durrant distributed samples of the Geo MOU's (see Attachments 1, 2 & 3)
5.3.2 Specific issues to be covered by the MOU include:
* Publications (ASCE Underwritten and COPRI Underwritten)
* Periodicals (Tech Journals, Newsletter)
* Stand alone documents (MOP, STDS, and Books)
* Conference Proceedings
* Membership
* Member Benefits, Credit Cards and Insurance
* Continuing Education Courses/Short Courses (ASCE Underwritten and COPRI Underwritten)
* Awards
* Moffat Nichol Award
* Einstein
* Funding (ASCE allocation, and funding from OTC distribution to ASCE )
* Certification/Professional/ Roles in Standards/competing issue mitigation
* Association of Coastal Engineers is currently attempting to establish a certification for coastal engineers.
* ASCE Representation on COPRI Board, and COPRI representation in Institute Board
* OTC nomination - it will be an appointment of the President of ASCE at the recommendation of COPRI
* Term
5.3.3 MOU - COPRI/ASCE (Re-negotiate every 2 years)
6.0 COPRI TC INTERACTION WITH DAVID DRESIA
6.1 David Dresia visited to encourage the TC and foster good will between the Publications Department and COPRI. He proposed 10% of the revenues of new products, new periodicals and manuals of practice be retained by COPRI. This percentage is consistent with the MOU's that other Institutes have with Publications. He also fielded the questions of the committee as it relates to publications.
7.0 KEY OUTSTANDING ISSUES
1. COPRI Governing Board Selection
* Proposal to be addressed in the Business Plan:
* The EXCOM will be the first Governing Board and as the member of rotates off the Board the individual will be replaced from one of the four COPRI areas.
A motion was APPROVED to appoint Louise Wallendorf as Chair of Membership Committee.
A motion was APPROVED to appoint Daniel Cox as Chair of Newsletter Committee.
7.2 Offshore Technology Conference (OTC) - WPCO/COPRI - ASCE Relationship
Jim Dailey distributed a white paper describing the OTC ASCE. (see Attachment 4)
ACTION: Staff will confirm if ASCE is exhibiting at OTC in Houston, May 2000.
7.3 Operations Handbook
The COPRI TC agreed to use the WPCO operations handbook as the basis for writing the COPRI handbook.
7.4 Transition Plan - COPRI Organizational Structure
The COPRI administrative structure will be spelled out in the Bylaws.
7.5 COPRI/EWRI MOU Einstein Award
The Einstein Award may become a shared Institute Award (Waterways Division and EWRI Awards Committee) as opposed to an endowed award.
1. Conferences
7.6.1 ASCE Underwritten Conferences (e.g. Ports)
Transfer to COPRI
7.6.2 COPRI Underwritten Conferences
ASCE will be given the opportunity to submit a competitive bid to (provide services) manage COPRI sponsored conferences.
Comments:
COPRI intends to attract existing third party controlled conferences into the COPRI organization. Attracting these conferences will require special considerations. COPRI requires flexibility to negotiate with the conference organizers and to develop an attractive conference management plan. Therefore it was proposed that conference management shall be as follows:
* ASCE will be given the right of first refusal to manage the following conferences (Ports, Dredging, Wetlands and River Restoration).
* ASCE may submit a proposal to provide management services on all COPRI sponsored conferences previously underwritten by others such as Coastal Dynamics, Coastal Sediments and ICCE (when in this Country), Coastal Structures, Waves, Estuarine and Coastal modeling, Coastal Zone Management and on all new previously not existing conferences.
6. Liaison with other Organizations (MOU's & Organizational Memberships)
7.7.1 AAPA
The TC will discuss this in a February 15, 2000, conference call. Currently by way of WPCO, ASCE provides technical support to AAPA on its policy statements.
7.7.2 MTS
The initial MOU/Agreement between ASCE and MTS was signed last Fall. Wayne Ingram, President, MTS asked Marty Finerty, Executive Director, MTS to follow-through with the goal of uniting all the oceans conferences. Tom Hudon, Vice Chair of the WPCO Ocean Engineering Technical Committee was recommended as a good candidate to serve the liaison in this effort.
1. PIANC
Doug Sethness is the primary COPRI contact to this organization.
7. Communication to and from COPRI/WPCO membership
ACTION : Staff will provide TC an up to the minute report of the WPCO enrollment.
8. WPCO BUDGET REVIEW
8.1 Liz Downey presented the WPCO budget report and the committee asked about the expenses of the CERC end of September 1999 meeting.
ACTION: Liz will investigate some expenses charged to the FY00 budget.
9.0 FUTURE MEEETINGS
The next meeting of the COPRI Task Committee will be a conference call scheduled for February 15, 2000.
The EXCOM will meet during the April ASCE Board of Direction Meeting on Saturday April 29, 2000, in Reston, Virginia.
10.0 MISCELLANEOUS WPCO ISSUES
Moffat Nichol award panel - The TC began to discuss revamping the panel of Judges to include others who are more current in the field. The group discussed changing the rules for nominating and awarding the prize. The WPCO ExCOM has decided to replace the panel of Judges
Mr. Nichol donated $10,000 to the award to bring the endowment back up to ample amount. WPCO will follow up on the status of the find
11.0 ADJOURNMENT
The meeting concluded at 5:00 p.m.
Minutes prepared by Brian Parsons, EWRI Senior Manager.
COPRI TC Minutes
January 21, 2000 - San Antonio, Texas